Workflow Bottlenecks Costing Your Team (And How to Fix Them)
by AJ DeMarco, Founder & Full Stack Developer
1. Manual Data Entry
If your team is copying and pasting information between different platforms—CRM to spreadsheets, emails to project management tools, invoices to accounting software—you're hemorrhaging productivity.
These repetitive tasks aren't just tedious; they're error-prone and pull your talented employees away from high-value work.
Custom integrations and AI-powered automation can connect your systems seamlessly, eliminating the need for manual transfers entirely. Imagine your data flowing automatically from one platform to another, updating in real-time without a single keystroke.
What could your team accomplish with those reclaimed hours every week?
2. Long Email Chains
When approvals require hunting through endless email threads, CC'ing the right people, and following up multiple times, simple decisions take days instead of minutes.
Important requests get buried in overflowing inboxes, accountability disappears, and frustrated team members waste time chasing signatures.
A custom workflow app can route approval requests automatically, send reminders, track status in real-time, and create an auditable paper trail. Your team gets instant visibility into what's pending, what's approved, and where bottlenecks are forming. Decisions happen faster, nothing falls through the cracks, and everyone stays focused on actual work.
3. Repetitive Reporting
If someone on your team spends hours every week manually compiling reports—pulling data from various sources, formatting spreadsheets, creating charts, and distributing updates—that's a massive opportunity for automation.
These reports are essential for decision-making, but the process of creating them shouldn't consume entire afternoons. AI and custom dashboards can aggregate your data automatically, generate insights in real-time, and deliver beautiful, actionable reports on whatever schedule you need.
Your team gets better information faster, and your analysts can focus on interpreting data and driving strategy instead of wrestling with Excel. The best part? These automated reports are often more accurate and comprehensive than their manual counterparts.